SIGCSE 2019 Paper Review Process

SIGCSE papers are reviewed using a double-blind process managed through EasyChair. There are four phases to the review process: bid, review, discussion, and recommendation.

Reviewers provide high-quality reviews for submissions to provide authors with feedback so they may improve their work for presentation or future submission. Associate Program Chairs (APCs) meta-review each paper and provide a recommendation and feedback to the Program Chairs.

Each paper submission will receive 5 reviews and a meta-review.

All reviews are submitted through EasyChair. Reviewers are considered “Ordinary PC members” in EasyChair. APCs are considered “Senior PC members” in EasyChair.

All paper submissions are anonymous. Reviewers and APCs are anonymous to each other. Please refer to other reviewers by their reviewer number for each paper’s review.

Reviewer and APC Timeline

The following dates describe the timeline for Reviewer & APC work on SIGCSE 2019. Please consider your workload around these dates before accepting a Reviewer or APC invitation.

Timeline Period Start Date End Date
Bidding Friday, August 24, 2018 Friday, August 31, 2018
Review Saturday, September 1, 2018 Wednesday, September 19, 2018
Discussion Thursday, September 20, 2018 Wednesday, September 26, 2018

APC Recommendation and Meta-Review Deadline: Wednesday, September 26, 2018 anywhere on earth (AOE)

Workload

  • Reviewers: 3-5 full papers (up to 6 pages + 1 page for references each)
  • APCs: 8-9 full papers (up to 6 pages + 1 page for references each)

Bid

On first authentication to EasyChair, please update your reviewer profile and include 3-5 topics that you are most qualified to review. If you do not bid, we will use topics to assign papers for review.

Reviewers and APCs will bid on papers they are interested in reviewing or meta-reviewing during the week between abstract submission and full paper submission. Please bid for papers where the title and abstract are in your area of expertise. Bidding will help with assigning papers for review or meta-review that you’re qualified and interested in reviewing!

Additionally, please declare any conflicts with submitting authors before bidding!

Review

Reviewer Responsibilities

As a reviewer, we ask that you carefully read each submission assigned to you and write a constructive review that concisely summarizes what you believe the submission to be about. When reviewing a submission, consider:

Please do not include your preference for acceptance or rejection of a paper in the feedback to the authors. Instead, use the provided radio buttons to make a recommendation based on your summary review and provide any details in the confidential comments to the Program Chairs (and APC).

APC Responsibilities

As an APC, we ask that you carefully read each submission assigned to you and inspect the paper review guidelines for the track you are meta-reviewing. Additionally,

  • Ensure that reviewers are making progress on their tasks. Don’t wait to see all reviews entered at the last moment. Instead, encourage partial progress from the reviewers along the way.
  • Use EasyChair to send reminder messages to the reviewers.

Discussion

The discussion period facilitates communication among the reviewers and APCs to ensure that the best recommendation is made to the Program Chairs by the APC and that the submission is given full consideration in the review process.

Reviewer Responsibilities

As a reviewer, we ask that you engage with the discussion on each paper during the discussion period. Read the reviews from the other reviewers and engage in discussion using the Comments feature in EasyChair, until all reviewers have come to a consensus on whether a paper should be accepted or not. During this period you will be able to revise your review based on the discussion, but you are not required to do so.

APC Responsibilities

As an APC, we expect you to lead the discussion among the reviewers to reach consensus on a recommendation about whether the paper should be accepted or not. You will submit your meta-review and recommendation through EasyChair.

  • The goal is not to have reviewers change or update their scores, though that might happen as a by-product of the discussion.
  • The goal is to reach an agreement on the quality of the submission. For example, one reviewer might find objection with some premises of the paper and give the paper a low score. Another reviewer might excuse that limitation and give the paper a high score due to the high quality of the results. Both reviews are valid, presumably, and thus their scores should not be updated. But their reviews (and possibly the meta-review) should highlight the trade-offs that result from this discussion, and come up with an agreeable decision to both reviewers.
  • In a few rare cases, the reviewers will have opposite views and the meta-reviewer should capture the essence of all reviews and leave the recommendation as neutral.

It is important that at no point reviewers should feel forced to change their reviews, scores, or viewpoints in this process. The APC can disagree with them and communicate that to the Program Co-Chairs as needed, but the APC should NOT force reviewers to change their review because of a difference in viewpoint.

Recommendation

After the discussion period, each APC will write a meta-review for each of their assigned papers that summarizes the reviews for the papers.

Please do not include your recommendation for acceptance or rejection of a paper in the meta-review. Instead, use the provided radio buttons to make a recommendation based on your meta-review and the discussion and provide any details in the confidential comments to the chairs (and APC). As an APC, you will only see a small portion of the submitted papers and a paper you recommend for acceptance may be rejected when considering the full set of submissions.

Additionally, the Program Chairs will request feedback from APCs on the quality of reviews for decisions about future invitations to review for SIGCSE.